Best Of The Cloud Storage Services

This article was originally published November 12, 2012 and has been updated for relevancy. Mika Turim-Nygren contributed to this article.

Two years ago, a majority of Americans thought a lightning storm could interfere with cloud computing. Today, cloud storage services are as ubiquitous as cumulonimbus in a Kansas tornado season. There are lots of cloud storage services out there luring in new users with free accounts, extra space, and social-networking rewards.

We’re all coming around to the idea that cloud storage can be pretty darn convenient. As demand grows for faster, higher-resolution videos and games – especially on smaller and smaller devices – our dependence on cloud storage and cloud computing will only increase. Cloud services allow consumers access to a kind of network storage: hosting files remotely so that they can access them at any time from a number of computers and devices. Gone are the days of face-palming because you forgot a document on your home computer. No longer do you have to clog up your own email with photos you sent yourself for easy retrieval later. Nowadays, you can simply send it to the cloud and forget it.

Today, most people use a cloud storage service. Even so, there are still very real security issues. For this reason, we always recommend encrypting sensitive files using software such as the free program TrueCrypt before entrusting them to the cloud.

Choosing a cloud storage service

Dozens of cloud storage services are now on the market. So which option is the best? While there’s plenty of debate over which service to choose, no single choice stands head-and-shoulders above the rest. Each has certain advantages, and you’ll simply have to tinker around until you find the one that works for you.

That being said, if you regularly purchase MP3s from iTunes, you’ll probably want to choose the corresponding cloud storage service: iCloud, respectively. Why? These entertainment powerhouses don’t count music purchases you’ve made from them against your storage size limit. Essentially, you can nab free cloud storage for your tunes, which enables music streaming to all your devices. Here’s our seven favorite cloud storage services.

Carbonite (unlimited storage)

Star Wars reference aside, Carbonite is the best outlet for unlimited storage space. Yes, that means unlimited space. Who needs unlimited space? Businesses, mostly, but also anyone who has, say, thousands of high-resolution photos could do with a worry free backup as well. The cloud-based service automatically downloads photos, movies, music and documents to the cloud from a variety of devices. Automatic backups will keep your recent photos and files secure.

What’s more, Carbonite offers a referral program. You’ll get $20 off your cloud subscription with every referral that subscribes to the service. The cloud service has apps for Android and iOS. The file storage offers a several data storage plans that vary in price. The basic storage plan costs $60 and you’ll get full backup on a single computer for one year. Take note, the service works on Mac and PC. Carbonite also offers advanced services, like a localized backup, but that’ll cost more and are only available for PCs.

The Lowdown: With a decent referral program, Carbonite is the affordable option for unlimited storage space.

Dropbox

The reasons for Dropbox’s success are simple: the service is full-featured and easy to use. It also helps that the marketing is top-notch. Promotions styled like gaming quests encourage users to invite friends to the service to earn more storage space. Even though a number of services offer more initial free space – Google Drive’s 5GB, Mega’s 50GB, iCloud’s 5GB, or SkyDrive’s 7GB, versus Dropbox’s 2 GB – many customers seem to find Dropbox’s referral-rewards system irresistible (up to 18GB free space total). Upgraded pro accounts start at $9.99/month (or $99/year) for 100GB. Mobile support includes Android, iPhone, iPad, Blackberry, and Kindle Fire.

To get started, just make an account and download the desktop client. This installs a folder where you can drag-and-drop files in order to transfer them to the cloud. You’ll see a pop-up notification anytime anything new is added to your account; if this annoys you, you can disable it in preferences.

One of Dropbox’s main strengths is its constant backup of word files. If you sync your Dropbox folder to your main documents folder, Dropbox will automatically backup any changes you make to each document. To access previous versions of a document, simply right-click on a file within your Dropbox folder, select “Dropbox,” and then choose “View previous versions.” This feature can be invaluable if you accidentally overwrite a file, or if you’re working collaboratively on a project.

Speaking of collaborative projects, Dropbox boasts excellent sharing abilities. Invite someone to share a particular Dropbox folder with you and that folder will appear right on their desktop. You can also send a link to an individual document or image. Additionally, Dropbox offers the best Facebook integration of any service at the moment. Finally, folders full of images can be viewed as a gallery, making Dropbox a viable photo-sharing alternative to Picasa, Imgur, and Flickr.

The lowdown: Least amount of starting free space; best version-control backup; best Facebook integration; great sharing capabilities; good for multiple computers and devices.

Google Drive

Google Drive is the standard for cloud sharing services. The web giant thrives on integration with Google’s other services, like Gmail and Google Docs. For the convenient price of absolutely nothing, you’ll get 15GB of Google Drive space, 10GB of Gmail storage and 1GB on Picasa (photos under 2048 x 2048 don’t take up any cloud space). Upgrades cost $2/month for 100GB and $10/month for 1TB. Mobile support includes iPhone, iPad, and Android.

Signing up is as simple as logging in with a Gmail address and password. From there, Google Drive appears right in your Google toolbar, just a click away from your email inbox. You can drag-and-drop files straight into your browser, or download the desktop client to have access to Google Drive as a folder, just like with Dropbox.

Google Drive borrows from Google’s powerful search algorithm to allow searches of not only file names, but also text in scanned documents and objects in images (a neat trick for those with years of vacation photos). You can upload photos straight to Google+ or view more than 30 types of files directly in-browser, including some – like Photoshop or Adobe Illustrator – for which you may not have the actual software.

But Google Drive’s standout features are its sharing and collaboration tools. Thanks to integration with Gmail, you can share files with a click, with or without requiring a password. And when you work with partners on the same word file, spreadsheet, or presentation, either separately or right at the same time, Google Drive marks the contributions of each person with differently colored labels to make clear what’s changed.

The lowdown: Only service to integrate with Gmail and Google Docs; best sharing and collaboration capabilities; access files directly in-browser; edit documents directly in-browser; most economical file sharing service.

Microsoft OneDrive

OneDrive is like a nice rug. The utility is identical to a $10 thrift store mat, but aesthetics go a long way here.It’s not so much that Microsoft OneDrive (formally known as Skydrive) does one thing better than other cloud storage systems (other than being one of the few services to support Windows phones and Xbox). Instead, Microsoft’s cloud service delivers a nice overall package. If you don’t have a pressing reason to choose another service, it’s hard to go wrong with OneDrive. It touts a decent amount of free space (7GB), along with inexpensive upgrades (adding 50GB will cost $25/year). Mobile support includes Windows Phone, Android, iPhone, and iPad.

You can also post photos directly from OneDrive to Facebook, LinkedIn, Twitter, and other social-networking sites, which is a nice time-saving touch. The service also touts a built-in remote access capabilities. From the OneDrive.com website, you can get access to any PC associated with your account that has the OneDrive client installed, even files not already uploaded to OneDrive. In other words, say you forget to move a presentation to your SkyDrive folder before leaving for work, but your home computer is still on. Simply sign into OneDrive and retrieve it from afar, whether it’s on your hard drive or a connected external hard drive. We can see this remote-access feature saving users a lot of frustration and heartache.

OneDrive is also the only service to integrate with free Office Web Apps, allowing you to work collaboratively on projects much like in Google Docs. However, the Office Web Apps have the advantage of opening Word, PowerPoint, and Excel documents seamlessly, avoiding any formatting kerfuffles. OneDrive maintains the 25 most recent versions of every file, so if a partner makes a change you don’t like, you can easily revert to an easier version.

The lowdown: Only service (besides Box) to sync with Windows Phone; only service to integrate with Microsoft Office Web apps; and a generous amount of free space (7GB); inexpensive upgrades; great collaboration tools and version-control backup; built-in remote access capability. Boom.

Mega

Kim Dotcom first appeared on the scene with Megaupload, the now defunct cloud service that was shut down by the FBI for copyright infringement. Now he’s back with Mega, a loose incarnation of his old site. Mega still doesn’t offer the intuitive editing, sharing, or collaboration abilities of other services, and we’ve said before that the site’s lax attitude on security and it’s open platform raises some eyebrows. For instance, if you lose your password, you can say goodbye to all your files. The site doesn’t offer a file recovery option.

That said, it comes with 50GB of free storage. That’s right, a free 50 GB. Upgrades start at 100 Euros per year (about $140) for 500GB of storage. It does support mobile integration Android and iOS, but so do all of cloud storage services.

The lowdown: 50 free GB may be too sweet for some to pass up. That and the somewhat primitive file-sharing devices of Mega make this cloud-based service worth a visit. Just remember your password.

iCloud

Apple’s cloud storage service doesn’t make waves on paper. But it works. And there might not be a better option for those who use iTunes as their central media hub. iCloud provides 5GB of free storage. Upgrading to 10 GB will cost $20/year. 20 GB goes for $40/year. Items downloaded from iTunes won’t count against your storage limit.

iCloud also acts as a media sharing hub. Currently, Apple’s cloud-based productivity suite, iWork, is in beta testing. It’ll include a word processor, among other things that can be shared with other iCloud users, all with an interface that looks a bit cleaner and more modular than Google Docs. Still, Apple can’t compete with Google’s price point, or the universality of Google accounts.

The lowdown: Best for iTunes devotees. Google, Mega, and Dropbox don’t offer the same robust database of music and photo sharing options. But the free 5GB won’t get you very far with music and photos.

Box

Box is an all-around solid service. It offers a compelling alternative to users who are wary to place an ever-increasing amounts of information in the control of Google, Apple, or Microsoft. Mobile support for all accounts includes Android, iPhone, and iPad.

Free accounts start at 10GB, although many of Box’s rather common-place features only come bundled with a business account, which starts at $15 a month per user. Shelling out for the latter will land you a whopping 1,000GB of storage space (which is just 24GB shy of 1TB), as well as version-history backups, password-protected sharing, and search abilities.

 

Indeed, in many ways Box seems best geared toward corporate use, and it shows. Clients include Proctor & Gamble, Six Flags, and Pandora. If you’re a small-business owner or a startup, Box may be right up your alley. All accounts, even free ones, allow you to share files or folders with a link. Box also integrates the ability to add comments and assign tasks for easy collaboration and workflow management.

The lowdown: Best for businesses; integrated workflow management tools; great sharing and collaboration potential; free accounts lacking some features.

What cloud storage service do you prefer?

Credit: http://www.digitaltrends.com